Document Specialist

Document Controller Responsibilities :

· Handling intake, scanning, verification, and storing documents.

· Filing and archiving relevant documentation.

·  Retrieving files for other employees and customers when needed.

· Designing templates for documents, file types, and document databases.

· Checking and editing documents for accuracy and compliance.

· Controlling the flow of documents in and out of the department.

· Reporting errors or developments regarding document storage.

· Ensuring the secure destruction and disposal of sensitive documents.

· Updating and maintaining document management systems and physical records.

·  Maintaining the security of confidential documents.

· Assisting employees with accessing documents through our document management system.


Document Controller Requirements :

Diploma business administration, English language , executive security , office management .

·  Two years' experience in document management, archive management, or records management.

·  Knowledge of document management systems like SharePoint, Only Office, Docwra Cloud, Rubex.

·  Proficiency in document capturing systems like CAPSYS Capture and Xerox DocuShare.

·   An excellent grasp of Microsoft Office programs.

·   Top-class typing and report writing skills.

·   Detail-focused document organizing abilities.

·    Familiarity with the relevant regulations regarding document keeping and handling.

·    Able to proactively manage database changes using software management systems.

·    Time-oriented approach to handling queries and tasks.



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